NEWS
CURRENT AND ARCHIVED

CURRENT NEWS

Cliffs Independent Board Meeting

The Cliffs Property Owners board meeting began at 5:00 PM.

Dan Dipprey opened the meeting in prayer & called the Board meeting to order.

Dan preceded to introduce the new Board of Directors to the Members.

Board members present were Dan Dipprey, Tim Grissom, Curtis Priddy, Bob Lakey & John Liske. A quorum was present along with Shaugn Stanley who was present via telephone.

Noted that the Board does not have any minutes from the prior Board meeting to approve or disapprove.

Motion was made to remove all of the current officers, if any, and appoint new officers.  Bob seconded  / motion carries.

Motion was made to appoint Dan Dipprey as President, Tim seconded  / motion carries.

Motion was made to appoint Curtis Priddy as Vice President, John seconded  / motion carries.

Motion was made to appoint Shaugn Stanley as Treasurer, Bob seconded  / motion carries.

Motion was made to appoint John Liske as Secretary, Curtis seconded  / motion carries.

Minutes of the Board meeting were taken by John Liske.

Motion was made to appoint Bob Lakey & Tim Grissom as V. P. to head up Committees, Curtis seconded  / motion carries.

Motion was made to remove all of the current ACC members & to seek volunteers to serve on the ACC.  Curtis seconded  / motion carries.  At the next Board meeting, new ACC members will be appointed.

Next order of business, discussion to obtain Director & Officers Liability Insurance.  John Liske disclosed his relationship with the insured, and will recuse himself as needed.  John preceded to explain D&O coverage & coverages the Board should consider.
The Board tabled the vote until receiving legal counsel advice as to coverages & if Liske should recuse himself. The Board authorized that at least two carrier bids should be obtained to compare & report to the Board.

Next order of business, www.thecliffspoa.com & .org needs to to be utilized by the POA to keep POA members informed.
The Board authorized Tim Grissom to obtain a license to use the website for a de minimus amount ASAP.
The website should be updated immediately, minutes from this, & all future minutes, posted here.

The Board discussed using the website & the e-mails related thereto as well as Cliffs Chat & the Facebook page to inform members to not pay assessments they receive until counsel has determined the validity of the contracts, if any, that the POA has.

Next order of business was a discussion of retaining counsel to provide representation related to issues facing the Property Owners Association.  Attorney Chad Robinson with Riddle & Williams in Dallas, has experience in working with HOA’s. Chad was involved at White Bluff and the documents are similar to the Cliffs, which will get him up to speed faster. Additionally, Riddle & Williams did the CCR’s for Eagle Point Condos.
The Board will also ask Chad to look into who we should use to assist with the water & sewer issues, including any representation before the PUC and TECQ.

Motion was made to retain Chad and his firm for up to $400 per hour to advise the Board.  Curtis seconded / motion carries.

Next order of business discussed was possibly retaining a management firm such as First Service Residential to perform the management and administration of collecting our annual assessments, handling payroll, accounts payable, taxes etc. pending the advice of counsel.

The final discussion centered around contracting for services of a current or former county judge, county elections administrator, justice of the peace, county voter registrar, or a person agreed on by the Association & each person requesting the recount of the vote that removed the prior Board.

Motion was made to contract with whomever the Board determines should conduct the recount.  Tim seconded  / motion carries.

Next Board meeting will be January 5, 2019 at a location determined by the Board.  During this meeting attorney Chad Williams is to be present.

  President Dan Dipprey then officially closed the board meeting.

A Town Hall forum was then opened for questions / comments from attending members.  Resulting in positive dialogue discussions.

The Town Hall meeting dispersed at approximately 8:10 PM.

Dear Cliffs Independent Lot and/or Timeshare Owner

Dear Cliffs Independent Lot and/or Timeshare Owner,

The Board of Directors of the Association is writing to respond to the email communication Mr. Ward sent on January 9 on behalf of Double Diamond Management (“DDM”). The email speaks volumes about the problems we all face as lot owners who have lived under the thumb of DDM under Mr. Ward’s control. You cannot tell that from DDM’s email, but Mr. Ward is no longer on the Board. DDM and Mr. Ward have no right to instruct you how maintenance fees will be collected.

DDM works for you and the Association, not the other way around. Apparently, Mr. Ward still believes he controls the Board. He does not. Your duly-elected Board tells DDM what to do, including how maintenance fees will be collected and where such money will be deposited. Your dues pay DDM’s management fee. Please ask yourself why DDM and Mr. Ward are fighting so hard to keep access to YOUR money. All the Board is trying to do is set up a new account under the control of your duly-elected Board so that the Board can make sure your money is spent on Association business.

Mr. Ward and DDM claims there is a management agreement that entitles DDM to continue managing the community through 2028. What they fail to tell you in their email is that the management agreement was entered one week before a vote was scheduled to remove Mr. Ward, his employees and other directors friendly to Double Diamond from the Board. Mr. Ward signed the contract on behalf of DDM and Mr. Gracy, an employee of a Double Diamond company, signed on behalf of the Association. The Association believes the agreement is unenforceable on numerous grounds and will address that issue in court. Please ask yourself whether it was in your best interest or DDM’s and Mr. Ward’s best interest to lock the Association into paying DDM management fees for the next 10 years.  

The Association is not asking you to join the lawsuit personally. The Association, as a non-profit corporation, has joined the lawsuit. The Association has joined the lawsuit to protect the best interests of all owners. From what the Association can tell at this point, the water and sewage infrastructure is in atrocious condition and there is Association money, YOUR MONEY, that cannot be accounted for under DDM and Mr. Ward’s control. A lawsuit is the only venue, unfortunately, at this time where relief on these items can be sought.  In addition to the added expense for the lawsuit, the Association foresees deferred maintenance and other items that may require additional funds. The Board is just trying to be fiscally prudent. Don’t let Mr. Ward and DDM take your eye from the prize—gaining our independence. Double Diamond will have to pay the special assessment like all owners-that is why DDM and Mr. Ward are objecting.

We will not respond to the personal attacks in the communication—those attacks only serve to reveal Mr. Ward and DDM’s true colors. We, the duly-elected Board, are lot owners like you and have your best interest at heart.

We are working on getting independent management setup. Please bear with us until we are able to get the new infrastructure in place. We all need to stick together. Now is not the time for in-fighting, that only serves to help Double Diamond’s cause to keep control of your community.

Sincerely,

“Board of Directors of The Cliffs POA”
Curtis Priddy
John Liske
Tim Grissom
Shaugn Stanley
Bob Lakey
Dan Dipprey

Response to Mike Ward/Double Diamond email dated January 9, 2019

The Board of Directors of the Association is writing to respond to the email communication Mr. Ward sent on January 9 on behalf of Double Diamond Management (“DDM”). The email speaks volumes about the problems we all face as lot owners who have lived under the thumb of DDM under Mr. Ward’s control. You cannot tell that from DDM’s email, but Mr. Ward is no longer on the Board. DDM and Mr. Ward have no right to instruct you how maintenance fees will be collected.

DDM works for you and the Association, not the other way around. Apparently, Mr. Ward still believes he controls the Board. He does not. Your duly-elected Board tells DDM what to do, including how maintenance fees will be collected and where such money will be deposited. Your dues pay DDM’s management fee. Please ask yourself why DDM and Mr. Ward are fighting so hard to keep access to YOUR money.All the Board is trying to do is set up a new account under the control of your duly-elected Board so that the Board can make sure your money is spent on Association business.

Mr. Ward and DDM claims there is a management agreement that entitles DDM to continue managing the community through 2028. What they fail to tell you in their email is that the management agreement was entered one week before a vote was scheduled to remove Mr. Ward, his employees and other directors friendly to Double Diamond from the Board. Mr. Ward signed the contract on behalf of DDM and Mr. Gracy, an employee of a Double Diamond company, signed on behalf of the Association. The Association believes the agreement is unenforceable on numerous grounds and will address that issue in court. Please ask yourself whether it was in your best interest or DDM’s and Mr. Ward’s best interest to lock the Association into paying DDM management fees for the next 10 years.  

The Association is not asking you to join the lawsuit personally. The Association, as a non-profit corporation, has joined the lawsuit. The Association has joined the lawsuit to protect the best interests of all owners. From what the Association can tell at this point, the water and sewage infrastructure is in atrocious condition and there is Association money, YOUR MONEY, that cannot be accounted for under DDM and Mr. Ward’s control. A lawsuit is the only venue, unfortunately, at this time where relief on these items can be sought.  In addition to the added expense for the lawsuit, the Association foresees deferred maintenance and other items that may require additional funds. The Board is just trying to be fiscally prudent. Don’t let Mr. Ward and DDM take your eye from the prize—gaining our independence. Double Diamond will have to pay the special assessment like all owners-that is why DDM and Mr. Ward are objecting.

We will not respond to the personal attacks in the communication—those attacks only serve to reveal Mr. Ward and DDM’s true colors. We, the duly-elected Board, are lot owners like you and have your best interest at heart.

We are working on getting an independent management setup. Please bear with us until we are able to get the new infrastructure in place. We all need to stick together. Now is not the time for in-fighting, that only serves to help Double Diamond’s cause to keep control of your community.

Respectfully,
Your Board of Directors

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